Hello and welcome to this Winworks Tech Series Blog
In this Post, I will show you how to archive your work orders so you can keep your databases running fast and smooth.
So after you run an End of Day process, you may see this screen. That means it is time to archive. No need to panic. This is an easy process.
Step 1- Is to get onto the main computer or the server.
Step 2- Make sure everyone is closed out of Winworks AutoShop.
Step 3- Run a backup. Go to Options then Backup Files. Make sure you have the right drive letter selected and hit ‘Backup Now’ and wait for the backup to complete. It is important that no one interrupts this process by logging into Winworks.
Step 4- Once the backup is done close out of AutoShop and open Winworks Applications.
Step 5- Open the Archive Utility and log in with admin credentials
Step 6- Click ‘Create New Archive File’
Step 7- Now the utility will run and if you look right here you will see how many total work orders need to be archived. The larger the number the longer it will take to archive. So plan your archive accordingly, as you cannot stop the archive once it is started. If you only want to archive 300 Work Orders click no. But if you want to archive all the available work orders click ‘Yes’
Step 8- Click Begin Archive Creation, then wait for the archive to complete.
You can also watch the video on how to do this here-